Initiate, draft, review, approve, sign and manage every contract in one governed, auditable system — with four AI capabilities built in: an assistant that answers questions about your portfolio, a legal advisor that flags risk, a report builder you write in plain English, and OCR that fills the registry for you.
Contracts live in email, shared folders and Word files — nobody knows which draft is final.
Approvals happen over email and chat, so there is no record of who agreed to what, and when.
Manual routing and chasing stretch signing from days into weeks, with no visibility of who is holding it up.
Without controls and pre-approved templates, risky clauses slip through unnoticed.
Initiate, draft, review, approve, sign and manage in a single workflow — starting from scratch, from a pre-approved template, or straight from a sourcing award.
Author in-platform with reusable clause templates, complete version history and track changes. Reviewers comment without editing; counterparties collaborate on their own contracts only.
Configurable multi-level, role-based approval routing with an SLA on each step, automatic reminders, and nothing signed until every required approval clears.
Ask your portfolio anything in plain language — which contracts expire soon, how many contracts a vendor has, or how to do something in the platform — and get a direct answer.
Reads a contract, summarises it in plain language, and surfaces the risks: auto-renewals, tight deadlines, missing clauses and unbalanced terms — legal insight for every user.
Describe the report you want in plain English and the AI builds it with the right columns — no SQL, no analyst queue. Or design it field by field in the manual builder.
Scan a PDF or a photographed paper contract; the model reads it, pulls parties, dates, values and incoterms, and auto-fills the contract registry. No keying in by hand.
Every executed contract in one searchable repository — filter and find anything in seconds, with renewal and expiry tracking so nothing lapses unnoticed.
A full audit log of every action, alongside version history and track changes, gives you a defensible record for governance and compliance.
Pre-approved clauses, AI risk flags before signature, and a defensible record of every edit and approval.
Sourcing awards flow straight into a contract, and approvals route themselves instead of being chased.
Ask for the report you need in plain English and see exactly where every contract sits.
A full audit log of every action, with nothing signed outside the approval chain.
Templates, automatic routing, SLAs and reminders take signing from weeks back down to days.
Standard clauses, enforced approval order and AI risk flags keep non-standard terms out of signed contracts.
OCR turns scanned and paper documents into clean registry data, and self-serve AI reporting removes the analyst bottleneck.
Engineered by Allmaz, an AI product studio based in Azerbaijan.
Every action is captured in a full audit log, access is role-based so each person sees only what they should, and counterparties reach nothing but their own contracts — so you always know who agreed to what, and when.
Allmaz is the AI product studio of Smart Solutions, which built and operates Azerbaijan's unified public procurement portal — established by presidential decree and delivered as one of the country's first public-private partnerships in digital government.
Fill in the form and we will give you full demo access to Oakbase within 24 hours — the complete contract lifecycle, the AI assistant, legal advisor, report builder and OCR, on data that looks like yours.